Meeting Room Booking

Your meeting room is one of the most used spaces in your office. But because of the traditional and inefficient room booking system, your employees find it hectic to book a meeting room for their team discussions and appointments. 

Booking and managing meeting rooms should be one of the simplest jobs at hand. However, the entire process takes a lot of time and turns out to be out of control on the meeting day.

Has it ever happened in your company that two departments booked the same meeting room for the same time? 

And now there’s a messed up situation in the meeting room where one team has to either compromise with the venue or cancel their meeting altogether.

It often occurs that an executive member of your company gives meeting room access to a team. And next, some other authorized employee provides access to another team for the very schedule, unaware the room is not available. On the meeting day, there is confusion in the meeting room and misunderstanding among the employees.

If all this has happened in your company? It is either because you have no meeting room booking system in the first place or you are running an inefficient system.

Many companies often stick to the manual methods of booking meeting rooms saying it's unnecessary to automate the booking system. And often, these companies end up with confusion on the meeting day, leading to friction in the administrations and between the departments.

With the manual method, when meetings get canceled, departments often miss out on canceling their booking. Thus, other teams with meeting plans compromise and divert elsewhere while the room stays empty.

It is where Clustdoc comes to your rescue with a simple, accessible, and efficient room booking system for your business meetings.

Best Solution to Your Meeting Room Booking Problem

Clustdoc allows your employees to reserve meeting rooms and other spaces in the workplace quickly at any time from anywhere.

Using our free mobile app, your employees can book meeting rooms instantly when they are away from the office or running late.

We provide a white-labeled safe, and secure online meeting room booking interface for your company. 

Our platform allows your office staff to share the same space efficiently, reduce administration time, and improve their booking experience.

Clustdoc offers a comprehensive, flexible, and seamless meeting room reservation system. 

Collect Information Needed for Room Booking

You can use Clustdoc’s meeting room booking system to collect all necessary information like– employee details, meeting schedule, room requirements, and more.

You no longer have to spend time trying to understand their requirements and look for available schedules. Your employees can within a minute fill in the details and share information related to the meeting.

To make it easier to allocate meeting rooms according to their requirements, you can collect information regarding the facilities they’ll need during the meeting.

Some meetings run for long hours, and you’ll have to provide food and drinks to the guests and employees. Using our meeting room booking application, your employees can efficiently provide you with all the details. 

Now, it is easier for you to forward the information to the housekeeping department, who will assist them during the meeting.

With Clustdoc’s room booking application, you can store your room booking information on the cloud so that you have complete access to the details for future references.

With the automated room booking process, your meetings will run smoothly, without any hassle providing the best meeting experience to your employees.

Send Automated Notifications for Booked Rooms

Using Clustdoc’s Reminder feature, you can schedule and customize automated emails and SMS follow-ups for the booked rooms. 

Our booking room application will send booking confirmation notifications, reminders and keep track of booking schedules for you.

You don’t have to call or email them to notify them about room booking like you had to do without Clustdoc.

Now, your employees will have complete information related to the meeting room bookings they requested from you.

We created a meeting room booking template for you to save your time and effort.

Use The Best Meeting Room Booking Template For Your Office

Ready to modernize your meeting room booking system? Use the easy-to-use and modern application– Clustdoc. 

To make it even easier, use our ready-to-use template and improvise according to your requirements. 

Clustdoc simplifies the room booking process so that your employees have a seamless, efficient, and friction-less room booking experience with no confusion.

Using Clustdoc as your application platform, use your company space the modern way; the better way.