Call for Workshop Presentations

When organizing global events whether online or offline, the event’s success depends on speakers. You might organize a good event, with an appealing venue, an exciting event agenda, which might leave the audience indifferent if the workshop’s speakers are not carefully selected.

The same rule works in the opposite direction. Suppose you manage to cooperate with the best field experts within the frames of their organized event. In that case, the chances that the audience will become highly engaged with the event significantly increases.

That’s why the process of gathering and carefully reviewing all the potential event speakers is a vital process. To successfully complete this onboarding stage, you may want to keep the application procedures as simple as possible. 

The traditional workshop proposal requests are lengthy and not convenient for the event organizers. Especially if you’re managing major event; in this case, your team of planners would receive many applications. If each of your speakers sends an application of 2-3 pages, imagine how hard it would be for your team to carefully review all of them. 

Using online templates makes this task easier and smoother, as they are already set up for performing efficient data and document collection. Clustdoc provides this kind of superb example of a template in a digital format and ready-to-use. It will allow you to guide speakers, presenters and experts through the whole onboarding process of the call for presentations. 

Capture useful data and information

In the invitation call for presentations, first and foremost, speakers would usually be required to provide personal information and presentation details. The latter is a guide on the topic and subject of the speech. Our call for workshop presentations checklist template suggests filling in answers to the following questions:  

1. Title of the presentation
2. The importance of the topic (why do people need to know about this content?)
3. Presentation summary
4. Level of the workshop (beginner, intermediate, or expert)
5. Presentation style (a lecture, panel, round table discussion, etc.)

Of course, you could customize this form to your needs using Clustdoc. 

After the speaker completes filling out the mentioned data, he slides to the next stage of the process.

Request required files

As a workshop or summit organizer, you may decide what files are needed from the experts. Clustdoc ready-to-use template is adaptive for any workshop, seminar, or summit, and it can be easily  modified.

Our call for workshop presentation checklist template suggests uploading the following files: 

1. Bio of the presenter
2. Presentation materials 
3. Headshot for each presenter
4. Mention a list of references

Are you ready to onboard new speakers? Download our speaker onboarding template, customize it for your event and get started today with Clustdoc.