Choosing the best candidate for an open position is not the final stage of the recruitment. The transition of a new employee to the company may imply a tough adaptation stage. Human resources specialists would most probably agree that each employee, from an intern to experienced specialists, may experience anxiety during this stage, as getting involved in an already formed team is somehow challenging.
New employee onboarding is an important part of HR management. It is essential to set a new hire up to success. It is also the continuation of the corporate image, ethics and values you portrait during the hiring process. Onboarding is another chance to make a great impression on your new employee and lead them through the adaptation period. It will help the employee get familiar with your organization and open a dialog for questions and solving issues.
The complexity of an onboarding process may vary depending on the size of a company or the job position of the new employee. Onboarding should take place as soon as possible before the employee start date. The onboarding process of a new employee requires new hire paperwork, company policies, employee handbook, etc. Most companies and HR teams perform an onboarding process with special methods and innovative tools to speed up the new employee adaptation process.
Onboarding is the process of integrating new employees into a company. First of all it’s about making a new employee feel welcome on the first day of their new job. Then it is about building a company culture where everybody feels part of the team. During the onboarding period, a new employee evaluates the company in the same way as the company evaluates the employee, and if this process is not ‘supervised’, there may be wrong assumptions or difficulties. Onboarding helps get your employees up to speed, shortens the time they need to open up and work to their full potential. A new employee onboarding starts with collecting initial data, documents and information of the employee.
How to ensure that the onboarding process happens as smoothly as possible, during a short period of time and turns out to be beneficial for both the employee and the company? The processes can take many forms and there is no one size fits all. As a best practice example, we suggest using an onboarding software. Clustdoc provides a template for a new employee onboarding. This is a ready-made template, already structured to be adaptive to any company. It ensures the smooth entering and engaging process for the employee. This template also guides through ‘where and how to start the onboarding process’.
The new employee onboarding template divides the process into three parts: before the arrival, before D-Day, and on the first day of the employee.
In the first section of the new employee onboarding template the employee should provide information on medicare card, insurance forms and direct deposit forms. The company should provide the professional ethics and code of conduct, to make sure the employee is well-informed on all details.
In the next part of the template sign a Non-Disclosure Agreement. NDA is a good tool to protect the company’s privacy and it is important to conduct during the onboarding process.
It is when everything starts and this is when smoothest onboarding should be performed. This is a suitable moment to present your company’s professionalism, working ethics and reliability. This is why, in this part of the template you provide the first week's schedule and work hours to the new employee. Let the employee review all policies, such as safety and security policies. Equip your new employee with some practical information and assign and introduce them with a Buddy, who can help them get around and get to know the new place. At last, provide an employee handbook, which may help to decrease the stress of a new workplace and soften the onboarding process.
By completing these steps, your new employee is onboarded and ready to be engaged in the working process and involved in the team. Give it a try, send your new employee a welcome message and build on the excitement that they’re hired!
You can discover more templates available at Clustdoc to perform easy, paperless and secure onboarding.