Collect documents, certificates, and signed contracts from new hires in one secure portal instead of chasing them over email. Clustdoc is customer onboarding infrastructure that HR teams and staffing agencies use to run the entire new hire onboarding process, from offer letter to first day.
Systematically walk future talents through your employee onboarding checklist.
Share all the documents that your new hires need to sign, so they can finally start working with you.
Review, approve, or request changes to returned documents, certificates, and files in an organised way.
Send returned files to other teammates or departments for approval without opening your email inbox.
New hire paperwork piles up the same way for every employee: a contract to sign, an ID to submit, certificates to upload, forms to fill in. Clustdoc turns that pile into a guided onboarding checklist your new hire works through step by step, on any device.
Build your onboarding flow once, then reuse it for every hire. Clustdoc lets you create templates for each role or contract type, and still customize a single onboarding when a specific case needs it. HR managers use this to run high volumes of hires through the same employee onboarding process without rebuilding it each time. Temporary staffing services use the same setup for staffing agency onboarding, running every placement through identical steps.
Start from the template library or build your own flow with drag and drop process orchestration. Onboarding flows can run in 10+ languages, which matters when your new hires are spread across countries.
A missed certificate or an unsigned contract can push a start date back by weeks. Clustdoc reduces that risk: the checklist enforces every required step so a new hire cannot reach the finish line with a missing document, progress is visible so you see exactly where each onboarding stands, and approvals move fast because reviewers accept or reject files inside Clustdoc while automatic reminders do the follow-up.
Your data is hosted on AWS and Clustdoc is GDPR compliant, so sensitive new hire information like IDs and contracts is handled properly from day one.
Most HR teams run onboarding out of a shared inbox and a spreadsheet. Files arrive as attachments, versions get mixed up, and nobody knows which new hire is blocked on which document. Clustdoc replaces that with an onboarding portal where every new hire has one place to see what is required, submit files, and sign documents.
On your side, every submission lands in your Clustdoc account, grouped by person and by step. Track progress at a glance, see who is stuck, and send reminders in a click. If your goal is paperless employee onboarding, this is the whole workflow in one system: request, collect, review, approve, sign.
Discover what other companies say about Clustdoc.
Employee onboarding software is a tool HR teams use to collect documents, get contracts signed, and guide new hires through required steps before their first day. You will also see it called HR onboarding software; both names describe the same kind of tool. Clustdoc does this with a checklist-driven portal: you define the steps once, and every new hire completes them in order while your team reviews and approves from one dashboard. It replaces the email threads and spreadsheets most teams use today.
Yes, collecting and organizing onboarding documentation is exactly what Clustdoc is built for. You request the documents, certificates, and files each new hire must provide, and everything they submit is grouped in your account by person and by step. Reviewers can approve files, reject them with comments, or route them to another department for sign-off.
Yes, the entire process runs online with no paper involved. New hires upload files, fill in forms, and sign contracts from any computer or laptop, using legally binding e-signature for HR documents like offer letters and employment contracts. HR teams in 40+ countries use Clustdoc to run fully digital employee onboarding, including flows in 10+ languages.
Onboarding software handles the process of bringing a new employee in: checklists, document collection, approvals, and contract signing before and around the start date. Document management covers storing and organizing employee files over the long term, which Clustdoc addresses on its employee document management software page. This page, and Clustdoc’s onboarding flows, focus on getting new hires from offer to day one.
You can launch your employee onboarding portal in minutes. Start from a template, list the documents and signatures you need, and share the flow with your next hire. See how it fits your process on the full Clustdoc platform page or check pricing.
