20 best online tools for office managers

There are over 950,000 office administrators employed in the US alone. Just from the number alone, it’s easy to see how critical this job is.Having worked in the management field for years, I understand how busy a workday can be for an office administrator.

You have to handle a wide variety of tasks and responsibilities depending on your role–

Scheduling appointments, answering calls, filing information, managing communications, managing office records, and whatnot😓. There’s no end to activities that you have to handle. 

With so many important tasks to handle, you need assistance to help you complete them quickly with efficiency or else you’ll be overloaded with work.

You need modern office management tools at hand to help you stay on top of all your managerial duties.

You have endless office tasks to take care of and finding the right tool for each one can be troublesome.

To cover all your needs, I’ve categorically listed the best tools that will help you manage your work smartly and get more done in less time.

These tools have helped me in my own daily routine and made life so much simpler. 

I ensure the tools listed below will make a difference in your life working as an office administrator.

Project Management tools that keep track of your schedules

1. Asana

Asana is a web and mobile application that enables you to organize, track, and manage the workflow in your workplace. Not only does Asana give you the flexibility to choose an organization system that best fits your needs, but it’s also intuitive and beginner friendly.

Additionally, it allows you to break down your projects into sub-tasks and assign them to users with deadlines and notes. You can also create interactive calendars and track your progress in real-time. Because of these reasons, Asana has remained one of the most popular productivity and project management tools.

2. ClickUp

ClickUp is a cloud based collaboration and project management tool. Just like Asana, ClickUp includes features that help you create subtasks and track them in real-time, complete with a checklist.

ClickUp excels in enabling users to collaborate in real time. You can work on tasks with anyone, even someone out of your workspace as long as they are present on ClickUp.

3. Trello

Trello is another management software that helps you organize your projects, teams, events and more with cards. It combines visuals and text to offer a more intuitive way to organize your workflow by allowing you to create cards to represent tasks. 

Trello also allows you to track the progress of tasks with the familiar drag-and-drop element built into the app (you can drag-and-drop cards into different lists like the ‘done’ list to indicate the status of the task). The app is available on Web, iOS, and Android.

Tools for Productive Office

4. Microsoft 365

When it comes to boosting office productivity, Microsoft 365 is an excellent choice. The subscription service gives you access to way more features than the traditional Microsoft Office suite and ensures you are up to date with the latest updates and additions done to any programs included in the subscription.

5. Google Workspace

Google Workspace is a collection of productivity and collaboration tools, complete with storage for businesses. With Google Workspace, you can gain greater admin control and set up a cloud-based file sharing and storing system to make things easier and efficient for your team.

Online Conferencing Tools for meetings

6. Zoom

Zoom is one of the most popular video conferencing apps. You can either opt for their free plan for personal and team meetings or their premium plans, depending on the needs of your organization.

On top of its affordable pricing plan that allows you to connect with people anywhere in the world, it also allows you to record video and audio calls.

7. Google Meet

Google Meet is another video conferencing tool that allows you to connect with anyone without much hassle. It allows you to set up a meeting within seconds and share it with anyone with just a link.

Like Zoom, Google Meet also allows you to record your meetings.

8. Microsoft Teams

Microsoft Teams is yet another option for online conferencing. What sets it apart from the aforementioned two options is that Teams allows you and your team to edit the files being shared simultaneously while conferencing.

It’s also completely compatible with Microsoft’s other tools like Excel, Word, and PowerPoint.

Accounting and Bookkeeping Tools to stay ahead of your bills

9. Xero

Xero is an accounting software that runs on the cloud. This allows business owners and related parties to have instant access to financial data at any time via any device.

Xero’s dashboard also does an excellent job of showing your business’s cash flow while keeping a track of invoices and bills. It also imports and categorizes all your banking, credit card and PayPal transactions.

10. QuickBooks

Quickbooks is another accounting and bookkeeping tool that allows you to get an overview of all of your income, expenses, sales, invoices and more. 

It’s neatly organized dashboard and menu also makes entering transactions manually intuitive and efficient.

11. Freshbooks

Freshbooks is a web-based accounting solution. It has a time tracker integrated into your invoicing system, allowing you and your team to log your hours and automatically put them onto an invoice.